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Sample Letter

Ceasing to trade (sole name)

Use this letter to tell your creditors that your business has ceased trading if you are a sole trader or partnership. You may need to change this letter when writing to Her Majesty’s Revenue & Customs, suppliers of lease equipment or your business landlord.

You can choose to send a letter in your own name or in joint names. You may have a debt in joint names, or want to write to your creditors together because you have worked out a joint budget.

  • Fill in your contact details, account number and any extra information you want to include in the grey shaded areas.
  • Today’s date will be added automatically.
  • Sign each letter and enclose a copy of your budget if needed.

Letter in joint names

You can choose to send a letter in your own name or in joint names. You may have a debt in joint names, or want to write to your creditors together because you have worked out a joint budget.

Change to joint version
You need to include the organisation name.
Name of the organisation you are writing toInclude the name of the person or creditor you are writing to.
You need to include their address.
Their address line 1Make sure you include the full address for the person or organisation. Don't forget the post code.
Their address line 2
Their address line 3
You need to include their postcode.
Their postcodeDon't forget their postcode.
You need to include your address.
Your address line 1Make sure you include your full address.
Your address line 2
Your address line 3
You need to include your postcode.
Your postcodeDon't forget your postcode.

13th June 2021

Date
Dear Sir/Madam
Account No:
This field is required.
Your account or reference numberYou will find your account or reference number on any paperwork from your creditor.
I am writing to inform you that my business
This field is required.
Enter your trading name
ceased trading on
This field is required.
Enter date and year
.
Please can you send me a final invoice or statement so I can see how much my business owes and, if necessary, come to an arrangement to repay.
I appreciate your cooperation in this matter.
Yours faithfully
You need to include your name(s).
Include your full name